We are looking for a Crew Control Officer, based at our headquarters in Malta. The ideal candidate has previous experience in a crew control role, either in private or commercial aviation, in addition to the personal attributes to work within a complex and challenging aviation environment, a positive can-do attitude, the ability to focus on details, think critically, and has the ability to learn and work in a team environment or on their own.

Tasks and Responsibilities 

• Ensure that crews’ operational requirements are met legally and cost-effectively
• Must be familiar and keep up to date with aviation rules, regulations, and restrictions
• Ensure that crew activities are scheduled in a timely, efficient and effective manner and according to ElitAvia Operations Manuals, flight time limitation legality, aviation rules and regulations and company standard operating procedures
• Continuous tracking, monitoring and modification of the flight and cabin crew rosters during day-to-day operations, short-term and long-term crew planning
• Follow crews legal flight duty and rest periods in accordance with ElitAvia OM-A Chapter 7
• Monitoring crews on time check in for flights and other duties
• Take corrective action immediately, if crew FDP and/or rest period are non-compliant
• Ensure all information is inserted into the scheduling and document filing software (Leon, Centrik, other as required) and is accurate and up to date
• Filling the operations checklist
• Liaising with Travel department to organise crew movements and / or making travel arrangements as required
• Source available freelance crew if required, check their documentation is up to date and to the standard according to ElitAvia procedures and Operations Manual
• Coordinate information with Client Services department
• Insert cabin and flight crew roster into the scheduling software (Leon)
• Ensure that General Declaration/Crew List is immediately updated as soon as flight request received from client
• Ensure complete and precise information flow between shifts and other departments
• Monitor roster disruptions on monthly basis to minimize further roster disruptions
• Prepare documents for visa application, as required
• Arrange crew travel and accommodation as per requirements and agreements and in cooperation with Travel department
• Assisting with crew training administration
• Organisation of trainings for the crew
• Collecting and recordkeeping of Flight Crew training documents
• Following on expiry dates of licences, medical certificates, and trainings
• Following the validity of FSTD certificates and TRTO’s
• Creating access to on-line trainings
• Following expiry dates of airport qualifications
• Collecting and recordkeeping of staff training documents
• Organisation of staff trainings as required
• Maintain correct relations with co-workers
• Respect and carry out regulations and measurements of work safety, health safety and fire safety.
• Communication with training suppliers
• Supporting department managers

Requirements:

• Experience in business aviation
• Computer literacy (MS Word, Excel)
• English language proficiency is a must.